Document management software
Secure management of documents, workflows, and electronic signatures, for businesses of all sizes. Digital documents, centralized and accessible from any device.
Optimize HR processes from start to finish
HR documents generated automatically
DOCUMENT TEMPLATES
Document templates for every operation
Ready-to-use templates for employment documents (contract, job description, health & safety policy, fire safety policy, primary employment declaration), auto-filled as you go, so putting together personnel documents no longer takes forever.
OPERATIONS AUTOMATION
Direct submission of new hires to Reges Online
All documents required for hiring, such as the primary employment declaration, the medical exam request, and uploading copies of ID documents, can be managed in HRiFlow. The hiring process is also submitted to Reges Online.
Intuitive process for creating and managing documents
Document templates
We cover every stage of your relationship with your employees through ready-to-fill templates, constantly updated to comply with current legal requirements.
Editing and customization
Full control over predefined templates: add new fields, edit existing text, and insert new placeholders exactly where you need them.
Document organization
Every document is assigned a series and registration number when it's generated, to avoid incorrect numbering, misallocation, and the chaos that comes with it.
Manage HR documents
and reports
"HRiFlow is a very easy-to-use application that has greatly simplified my work in the HR department. I really appreciate that it is continuously evolving and improving. The HRiFlow team responds very quickly to all requests and questions. Initially, I was only interested in the attendance register, but gradually I moved all documents and reports into HRiFlow. Thank you for making our work easier!"
https://codefy.ro/
Digital document management
Requests ready for you
Leave requests in HRiFlow include a personalized, ready-to-use request template, which can be adapted to fit internal policies. In the end, requests can be signed digitally or physically and kept in the employee's file.
Documents organized
in the personal file
Every document generated on the platform is stored in the employee's personal file. To ensure the security of personal data, only staff with access rights will be able to view it.
Data confidentiality
Protect documents with a
unique password
Digital signature
Sign documents physically or electronically
HR process automation
Workflows for contract suspension and termination
The app guides you through the entire process of terminating and suspending a contract. You'll know exactly which steps to take and which documents need to be generated, and it helps you submit the actions to Reges Online in just a few clicks.
Predefined HR workflows
Workflow templates for contract termination and suspension, for every legally regulated reason, ready to use as-is or adapted to your company's needs.
Progress tracking
See which documents still need to be uploaded or generated, and which actions still need to be taken to complete the contract termination or suspension process.
Submit operations to Reges Online
Once the workflow is complete, operations such as submission, suspension, or termination of the contract can be submitted to Reges Online directly from HRiFlow.
Deadline notifications
You're notified in advance about contracts that are expiring, contractual or notice periods that are starting, or submission deadlines for Reges Online.
Other nice-to-have features
HRiFlow goes beyond workflow automation and Reges Online integration, giving you access to a wide range of tools that make HR work easier.
Payroll
Automate payroll calculations, payroll document completion, D112, and the management of deductions, bonuses, and other benefits.
Recruitment
Post jobs, track candidate progress, schedule interviews with potential hires, and kick off the hiring process.
Timekeeping
Plan, manage, and report on employee timesheets, leave, and other key events, along with requests and certificates.
FAQs
Didn't find the answer you were looking for?
Our team is here to help!
How does the document management software help me?
The module helps you eliminate traditional paperwork and manage everything related to employee documents from one place - automatic generation, folder-based storage, digital signing, and archiving in each employee's personal file. No more time lost searching for documents or filling in information manually - the platform pulls data directly from the employee's profile and completes documents in seconds.
Can I use my own document templates?
Yes. Companies can create their own templates directly in the platform using an intuitive editor. Variable fields (name, position, salary, etc.) are automatically filled in from the employee's profile, eliminating manual data entry. If you already have templates used in your company, you can easily adapt them for use in HRiFlow.
Does HRiFlow support sending and digitally signing documents?
Yes. HRiFlow allows management to send documents for signing directly from the platform, with automatic employee notification. Employees can sign handwritten or digitally, from a phone or any other device with internet access.
Where do documents go after they are generated?
Every document generated in the platform (contracts, requests, pay slips, etc.) is automatically stored in the employee's personal file. Folder-based organization allows management to quickly access and locate any document.
Who has access to documents in HRiFlow?
Access to documents is based on configurable permissions. Employees cannot see their colleagues' documents - each person has exclusive access to their own file. Permissions can be restricted so that only HR and the relevant employee can view documents. For sensitive documents, such as pay slips, there is an option to protect them with a unique password. Folders containing sensitive content can be further secured with two-factor authentication (2FA).
Is the documents module included in the existing subscription or billed separately?
The document management module is included for free in the Starter and Business plans, with up to 10 GB of storage. Under the Standard plan, the documents and workflows module is billed as an add-on, with a per-employee fee. More details are available on the pricing page.
I need additional storage space. How do I proceed?
To purchase additional storage, send a request to [email protected] and our team will get back to you with the available options.
Interested in a document management software?
Schedule a demo or create a free account to try out HRiFlow.
The free trial period is 15 days.
