{"id":96716,"date":"2024-12-05T13:46:44","date_gmt":"2024-12-05T10:46:44","guid":{"rendered":"https:\/\/hriflow.ro\/?p=96716"},"modified":"2025-10-01T12:08:49","modified_gmt":"2025-10-01T09:08:49","slug":"update-9-4-external-documents-and-protected-files","status":"publish","type":"post","link":"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/","title":{"rendered":"Update 9.4 \u2013 External Documents and Protected Files"},"content":{"rendered":"\n<p>A new <a href=\"https:\/\/hriflow.ro\/en\/hriflow-app-evolution\/\">HRiFlow update<\/a> is here, making document management more accessible and secure. With this version, employees and managers can access advanced features to share, edit, and protect documents, all seamlessly integrated into HRiFlow.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-external-documents\">External Documents<\/h2>\n\n\n\n<p>Documents can now be quickly shared with external parties, even if not registered in the HRiFlow application. This feature enables:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Requesting future employees to complete, submit, or review documents, such as contracts<\/li>\n\n\n\n<li>Sharing documents with collaborators from various industries and managing them directly in the app<\/li>\n<\/ul>\n\n\n\n<p>The shared documents remain stored in the application, ensuring easy access and allowing for future modifications. Additionally, each document can be configured with customized access rights:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>View Only <\/strong>\u2013 Ideal for documents that don\u2019t require changes, such as reports or internal procedures<\/li>\n\n\n\n<li><strong>Edit<\/strong> \u2013 Perfect for collaboration, enabling the team to work simultaneously on the same document<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-simplified-sharing-via-link\">Simplified Sharing via Link<\/h2>\n\n\n\n<p>Documents can be quickly and easily shared by copying the link directly from HRiFlow and distributing it. This feature eliminates the need to download and send files via other platforms, making the sharing process more efficient and secure.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1350\" height=\"850\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/sharing-documents-via-link.png\" alt=\"\" class=\"wp-image-134405\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/sharing-documents-via-link.png 1350w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/sharing-documents-via-link-300x189.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/sharing-documents-via-link-1024x645.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/sharing-documents-via-link-768x484.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/sharing-documents-via-link-667x420.png 667w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/sharing-documents-via-link-696x438.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/sharing-documents-via-link-1068x672.png 1068w\" sizes=\"(max-width: 1350px) 100vw, 1350px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-document-protection-with-encryption-and-passwords\">Document Protection with Encryption and Passwords<\/h2>\n\n\n\n<p>Document security is a priority in HRiFlow, and the latest update introduces encryption and password protection for maximum safety:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Password-Protected Documents<\/strong>: Password-protected files are accessible only to those who know the password. The document can be recovered through special procedures if the password is forgotten<\/li>\n\n\n\n<li><strong>Encrypted Documents<\/strong>: Encryption transforms the document into a coded format inaccessible without the decryption key. Encrypted files are highly secure and cannot be recovered if the key is lost. This advanced level of protection is ideal for sensitive information and requires a password to be set<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1201px;margin-bottom:50px\"><img decoding=\"async\" width=\"1584\" height=\"967\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/document-protection-with-password.png\" alt=\"Document Protection with Encryption and Passwords in HRiFlow\" class=\"wp-image-134409\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/document-protection-with-password.png 1584w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/document-protection-with-password-300x183.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/document-protection-with-password-1024x625.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/document-protection-with-password-768x469.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/document-protection-with-password-1536x938.png 1536w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/document-protection-with-password-688x420.png 688w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/document-protection-with-password-696x425.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/12\/document-protection-with-password-1068x652.png 1068w\" sizes=\"(max-width: 1584px) 100vw, 1584px\" \/><\/figure>\n\n\n\n<p>This update reinforces HRiFlow as the go-to solution for managing documents and HR activities. With its advanced functionalities, HRiFlow provides the flexibility and security you need in a modern work environment.<\/p>\n\n\n\n<p><a href=\"https:\/\/app.hriflow.ro\/#\/login\/en_US\">Log in<\/a> now to try the new features and explore the benefits of this update. You can also contact us at <a href=\"mailto:contact@hriflow.ro\">contact@hriflow.ro<\/a> to learn more. For additional information, visit our dedicated <a href=\"https:\/\/hriflow.ro\/en\/document-management-system\/\">Document Management System<\/a> page.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A new HRiFlow update is here, making document management more accessible and secure. With this version, employees and managers can access advanced features to share, edit, and protect documents, all seamlessly integrated into HRiFlow. External Documents Documents can now be quickly shared with external parties, even if not registered in the HRiFlow application. This feature [&hellip;]<\/p>\n","protected":false},"author":20,"featured_media":109006,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[28,1547],"tags":[],"class_list":{"0":"post-96716","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-blog-en","8":"category-hriflow-information"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.8 (Yoast SEO v24.8) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Update 9.4 \u2013 External Documents and Protected Files - HRiFlow<\/title>\n<meta name=\"description\" content=\"HRiFlow app version 9.4 further optimizes team management with innovative solutions for securely sharing and protecting documents.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Update 9.4 \u2013 External Documents and Protected Files\" \/>\n<meta property=\"og:description\" content=\"HRiFlow app version 9.4 further optimizes team management with innovative solutions for securely sharing and protecting documents.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/\" \/>\n<meta property=\"og:site_name\" content=\"HRiFlow\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/HRiFlow\/\" \/>\n<meta property=\"article:author\" content=\"https:\/\/www.facebook.com\/HRiFlow\" \/>\n<meta property=\"article:published_time\" content=\"2024-12-05T10:46:44+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-10-01T09:08:49+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/06\/ph-update-en.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"660\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Alina B.\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@HRiFlow\" \/>\n<meta name=\"twitter:site\" content=\"@HRiFlow\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Alina B.\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/\"},\"author\":{\"name\":\"Alina B.\",\"@id\":\"https:\/\/hriflow.ro\/en\/#\/schema\/person\/d20eb417b6948d0713dc0f7d5eba779c\"},\"headline\":\"Update 9.4 \u2013 External Documents and Protected Files\",\"datePublished\":\"2024-12-05T10:46:44+00:00\",\"dateModified\":\"2025-10-01T09:08:49+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/\"},\"wordCount\":351,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/hriflow.ro\/en\/#organization\"},\"image\":{\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/06\/ph-update-en.png\",\"articleSection\":[\"Blog\",\"HRiFlow Information\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/\",\"url\":\"https:\/\/hriflow.ro\/en\/blog-en\/update-9-4-external-documents-and-protected-files\/\",\"name\":\"Update 9.4 \u2013 External Documents and Protected Files - 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