{"id":90986,"date":"2024-08-28T12:52:33","date_gmt":"2024-08-28T09:52:33","guid":{"rendered":"https:\/\/hriflow.ro\/?p=90986"},"modified":"2025-09-29T13:41:48","modified_gmt":"2025-09-29T10:41:48","slug":"employees","status":"publish","type":"post","link":"https:\/\/hriflow.ro\/en\/documentation\/employees\/","title":{"rendered":"Employees"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-how-to-add-new-positions\">How to Add new Positions<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the <strong>Workspace <\/strong>menu &#8211; go to the <strong>Job Titles<\/strong> section<\/li>\n\n\n\n<li>Click on <strong>Add job title<\/strong><\/li>\n\n\n\n<li>Enter the <strong>Job title<\/strong><\/li>\n\n\n\n<li>Click on <strong>Add<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-1 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"625\" data-id=\"90996\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Positions.jpg\" alt=\"\" class=\"wp-image-90996\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Positions.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Positions-300x156.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Positions-1024x533.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Positions-768x400.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Positions-696x363.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Positions-1068x556.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-add-new-employees\">How to Add new Employees<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the <strong>Workspace <\/strong>menu, go to the <strong>Employees <\/strong>section<\/li>\n\n\n\n<li>Click on the <strong>Add Employee<\/strong> button<\/li>\n\n\n\n<li>Enter the employee\u2019s <strong>Full Name<\/strong><\/li>\n\n\n\n<li>Select the <strong>Team<\/strong>\/<strong>Department <\/strong>to which they belong<\/li>\n\n\n\n<li>Fill in their <strong>Email <\/strong>address and <strong>Password <\/strong>(if you want the employee to have access to the application). The password must include at least one uppercase letter, one lowercase letter, and one number<\/li>\n\n\n\n<li>Enter the employment <strong>Start Date<\/strong> (the employee will only be visible in the application starting from this date)<\/li>\n\n\n\n<li>Check the box for <strong>Add the number of paid days available for<\/strong> the corresponding year (if you want to edit the number of available days for the current year that will be allocated to this user)<\/li>\n\n\n\n<li>Check the box for <strong>Add work schedule during the employment period<\/strong> (if this employee has a different schedule than the default one, creating that predefined shift is recommended before adding the employee to the application)<\/li>\n\n\n\n<li>Add <strong>Permissions<\/strong><\/li>\n\n\n\n<li>Click on the <strong>Add <\/strong>button<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-2 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"674\" data-id=\"90998\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-1.jpg\" alt=\"\" class=\"wp-image-90998\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-1.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-1-300x169.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-1-1024x575.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-1-768x431.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-1-696x391.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-1-1068x600.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"727\" data-id=\"90999\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-2.jpg\" alt=\"\" class=\"wp-image-90999\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-2.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-2-300x182.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-2-1024x620.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-2-768x465.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-2-696x422.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-2-1068x647.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1198px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"729\" data-id=\"91001\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-3.jpg\" alt=\"\" class=\"wp-image-91001\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-3.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-3-300x182.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-3-1024x622.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-3-768x467.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-3-696x423.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-New-Employees-3-1068x649.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-updating-employees\">Updating Employees<\/h2>\n\n\n\n<p>There are two ways to update employees in HRiFlow:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Manual <\/strong>update (ideal for editing the details of a single employee)<\/li>\n\n\n\n<li><strong>Import <\/strong>file (the best method for updating all employee data simultaneously)<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-update-employees-using-the-import-employees-file\">How to update employees using the Import employees File<\/h3>\n\n\n\n<p>You can use the import file to add new employees, update existing ones, or simultaneously. The application indicates which users will be updated and which will be added as new users.<\/p>\n\n\n\n<p>The downloaded file already contains all the application data, such as employee names, details, and the team they belong to.<\/p>\n\n\n\n<p>To add new employees, simply add them to the downloaded file, continuing from the existing entries.<\/p>\n\n\n\n<p>To update existing employees, modify the existing data or fill in any blank fields in the file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-important\"><em>Important!<\/em><\/h3>\n\n\n\n<p><em>Ensure that you have completed the <strong>Social Security numbers<\/strong> for existing employees. This information must be present in both the application and the update file. Otherwise, the system may duplicate users.<\/em><\/p>\n\n\n\n<p>To accomplish this, follow the steps below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to the <strong>Workspace <\/strong>menu, select the <strong>Import<\/strong> section, and then <strong>Import Employees<\/strong><\/li>\n\n\n\n<li>Click on the <strong>Download the update file<\/strong> button<\/li>\n\n\n\n<li><strong>Add <\/strong>or <strong>modify<\/strong> data in the downloaded file<\/li>\n\n\n\n<li>Once editing is complete, click on <strong>Upload a file<\/strong><\/li>\n<\/ul>\n\n\n\n<p>The application will automatically identify most of the data, highlighting correct entries in blue. Entries highlighted in grey usually require your attention to select the correct format. Choose the correct field for the information and select the appropriate format.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you want to skip adding or updating specific columns, check <strong>Skip <\/strong>or click <strong>Skip unallocated columns<\/strong>, then click <strong>Next<\/strong><\/li>\n\n\n\n<li>Choose the field for comparison: <strong>Social Security number<\/strong>, <strong>Employee ID<\/strong>, <strong>Work Contract<\/strong>, etc.<\/li>\n\n\n\n<li>Then select what should happen if a match is found: <strong>Update entry<\/strong> or <strong>Skip entry<\/strong>, and what should happen if a value does not exist<\/li>\n\n\n\n<li><strong>Validation<\/strong>: You can review any errors and fix or skip them at this step<\/li>\n\n\n\n<li>Finally, you will receive a confirmation with details on which information has been updated, added, or omitted, and you can confirm the update.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-3 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"647\" data-id=\"91013\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-1.jpg\" alt=\"\" class=\"wp-image-91013\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-1.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-1-300x162.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-1-1024x552.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-1-768x414.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-1-696x375.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-1-1068x576.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"792\" data-id=\"91014\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-2.jpg\" alt=\"\" class=\"wp-image-91014\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-2.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-2-300x198.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-2-1024x676.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-2-768x507.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-2-696x459.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-2-1068x705.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"1147\" data-id=\"91022\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-3.jpg\" alt=\"\" class=\"wp-image-91022\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-3.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-3-300x287.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-3-1024x979.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-3-768x734.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-3-696x665.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-3-1068x1021.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1199px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"670\" data-id=\"91020\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-4.jpg\" alt=\"\" class=\"wp-image-91020\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-4.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-4-300x168.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-4-1024x572.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-4-768x429.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-4-696x389.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-4-1068x596.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"660\" data-id=\"91016\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-5.jpg\" alt=\"\" class=\"wp-image-91016\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-5.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-5-300x165.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-5-1024x563.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-5-768x422.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-5-696x383.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-5-1068x587.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"534\" data-id=\"91018\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-6.jpg\" alt=\"\" class=\"wp-image-91018\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-6.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-6-300x134.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-6-1024x456.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-6-768x342.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-6-696x310.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Updating-Employees-6-1068x475.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-important-0\"><em>Important!<\/em><\/h3>\n\n\n\n<p><em>To activate the import functionality and take advantage of all the application&#8217;s features, please email us at <a href=\"mailto:contact@hriflow.ro\">contact@hriflow.ro<\/a>.<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-add-an-employee-s-personal-information\">How to Add an Employee&#8217;s Personal Information<\/h2>\n\n\n\n<p>Although not mandatory, providing personal information in an employee\u2019s account offers certain advantages. This information allows the automatic completion of documents generated in the application, such as leave requests.<\/p>\n\n\n\n<p>Only the full name, email address, and password are mandatory if you want to grant employees access to the application. The rest of the information is optional. (The password must include at least one uppercase letter, one lowercase letter, and one number.)<\/p>\n\n\n\n<p>The more complete the employee profile, the more benefits you will gain from the application.<\/p>\n\n\n\n<p>Importance of Certain Information:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Social Security number<\/strong>: These details allow you to make updates through the update file. Without them, the application cannot identify users and may duplicate them<\/li>\n\n\n\n<li><strong>Employment Period<\/strong>: The application generates accurate reports and performs specific calculations based on this period. If this information needs to be included, the respective employees will appear in the application as having always been with the company<\/li>\n\n\n\n<li><strong>Work Schedule<\/strong>: The number of hours is essential for calculating the monthly norm and overtime and automatically filling in the correct number of hours for leave<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-modify-personal-information\">How to Modify Personal Information<\/h3>\n\n\n\n<p>You can add or modify personal information in two ways: automatically or manually within the application.<\/p>\n\n\n\n<p><strong>Automatically:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Via the <strong>Update File<\/strong><\/li>\n<\/ul>\n\n\n\n<p><strong>Manually:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Navigate to the <strong>employee&#8217;s profile<\/strong><\/li>\n\n\n\n<li>Click on the <strong>Settings <\/strong>menu<\/li>\n\n\n\n<li><strong>Add <\/strong>or <strong>modify <\/strong>the necessary information<\/li>\n\n\n\n<li>Click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-4 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"923\" data-id=\"91026\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Modify-Personal-Information.jpg\" alt=\"\" class=\"wp-image-91026\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Modify-Personal-Information.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Modify-Personal-Information-300x231.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Modify-Personal-Information-1024x788.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Modify-Personal-Information-768x591.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Modify-Personal-Information-696x535.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Modify-Personal-Information-1068x821.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-access-an-employee-s-profile\">How to Access an Employee&#8217;s Profile<\/h3>\n\n\n\n<p>You can access an employee&#8217;s profile anywhere in the application by clicking their name. Here are the main places from which you can access the profile:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Search <\/strong>function: use the magnifying glass icon to search for the employee&#8217;s name and click on the result<\/li>\n\n\n\n<li><strong>Panels<\/strong>: Click on their name in the <strong><a href=\"https:\/\/hriflow.ro\/en\/documentation\/dashboard\/\">Dashboard<\/a><\/strong>, <strong><a href=\"https:\/\/hriflow.ro\/en\/documentation\/requests-menu\/\">Requests<\/a><\/strong>, or <strong><a href=\"https:\/\/hriflow.ro\/en\/documentation\/reports\/\">Reports <\/a><\/strong>panels<\/li>\n\n\n\n<li><strong>Work Schedule<\/strong>: Click on the profile picture <strong>bubble <\/strong>in the work schedule<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-5 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"700\" data-id=\"91033\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-an-Employees-Profile.jpg\" alt=\"\" class=\"wp-image-91033\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-an-Employees-Profile.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-an-Employees-Profile-300x175.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-an-Employees-Profile-1024x597.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-an-Employees-Profile-768x448.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-an-Employees-Profile-696x406.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-an-Employees-Profile-1068x623.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-employee-contact-information\">Employee Contact Information<\/h2>\n\n\n\n<p>The contact details can be found in each employee\u2019s profile, below the profile picture. To enable them:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to the <strong>Settings <\/strong>menu \u2013 <strong>Company <\/strong>\u2013 <strong>Company Settings<\/strong><\/li>\n\n\n\n<li>Select <strong>Employee contact information<\/strong><\/li>\n\n\n\n<li>Check <strong>On employee profile display phone numbe<\/strong>r and\/or <strong>On employee profile display email<\/strong><\/li>\n\n\n\n<li>Then click <strong>Update information<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-6 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1201px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"865\" data-id=\"112919\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-1.png\" alt=\"\" class=\"wp-image-112919\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-1.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-1-300x216.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-1-1024x738.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-1-768x554.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-1-583x420.png 583w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-1-696x502.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-1-1068x770.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"866\" data-id=\"112918\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-2.png\" alt=\"\" class=\"wp-image-112918\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-2.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-2-300x217.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-2-1024x739.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-2-768x554.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-2-582x420.png 582w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-2-696x502.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employee-contact-information-2-1068x771.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-change-the-user-category\">How to Change the User Category<\/h2>\n\n\n\n<p>The user categories are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Administrator<\/li>\n\n\n\n<li>Team Member<\/li>\n\n\n\n<li>Team Leader<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-define-an-administrator\">How to Define an Administrator<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to the <strong>user&#8217;s profile<\/strong><\/li>\n\n\n\n<li>Click on the <strong>Settings<\/strong> menu next to the <strong>Profile <\/strong>button<\/li>\n\n\n\n<li>Scroll down and in the<strong> User type<\/strong> field, select <strong>Administrator<\/strong><\/li>\n\n\n\n<li>Then click the <strong>Save settings<\/strong> button<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-7 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"1070\" data-id=\"113056\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-an-Administrator.png\" alt=\"\" class=\"wp-image-113056\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-an-Administrator.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-an-Administrator-300x268.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-an-Administrator-1024x913.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-an-Administrator-768x685.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-an-Administrator-471x420.png 471w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-an-Administrator-696x621.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-an-Administrator-1068x952.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-define-a-team-leader\">How to Define a Team Leader<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the <strong>Workspace <\/strong>\u2013 <strong>Teams <\/strong>menu<\/li>\n\n\n\n<li>Click <strong>Edit <\/strong>next to the team for which you want to define the leader<\/li>\n\n\n\n<li>In the <strong>Leaders <\/strong>field, select the desired employee(s)<\/li>\n\n\n\n<li>Click <strong>Save<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-8 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"746\" data-id=\"113058\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-a-Team-Leader.png\" alt=\"\" class=\"wp-image-113058\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-a-Team-Leader.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-a-Team-Leader-300x187.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-a-Team-Leader-1024x637.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-a-Team-Leader-768x477.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-a-Team-Leader-676x420.png 676w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-a-Team-Leader-696x433.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Define-a-Team-Leader-1068x664.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-enable-email-notifications\">How to Enable Email Notifications<\/h2>\n\n\n\n<p>There are two types of email notifications: those intended for employees (users in the &#8220;team member&#8221; category) and those for administrators and team leaders.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-notifications-for-employees\">Notifications for Employees<\/h3>\n\n\n\n<p>Each employee or the account administrator can activate these notifications individually. When this option is enabled, the employee will receive email notifications whenever an event added for them is approved or rejected, when they are late to work, or if they have clocked in from the wrong location.<\/p>\n\n\n\n<p>Follow these steps to activate notifications:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to <strong>Dashboard<\/strong><\/li>\n\n\n\n<li>Click on the <strong>Employee name<\/strong> for whom you want to enable notifications<\/li>\n\n\n\n<li>Click on the <strong>Settings<\/strong> submenu<\/li>\n\n\n\n<li>Click on <strong>Permissions and notification<\/strong><\/li>\n\n\n\n<li>Check the box for <strong>Approved or rejected events<\/strong><\/li>\n\n\n\n<li>Add the <strong>email address<\/strong> for attendance notifications<\/li>\n\n\n\n<li>Click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-important-1\"><em>Important!<\/em><\/h3>\n\n\n\n<p><em>The employee must have a valid email address registered in the application to enable email notifications.<\/em><\/p>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-9 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"1109\" data-id=\"91037\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Employees.jpg\" alt=\"\" class=\"wp-image-91037\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Employees.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Employees-300x277.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Employees-1024x946.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Employees-768x710.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Employees-696x643.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Employees-1068x987.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-notifications-for-the-administrator\">Notifications for the Administrator<\/h3>\n\n\n\n<p>For <strong>Admin <\/strong>users, notifications can be enabled by themselves, another administrator, or the team leader.<\/p>\n\n\n\n<p>The administrator can enable the following types of email notifications:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Receive notifications when their event is approved or rejected<\/li>\n\n\n\n<li>Get notified when they are informed each time an employee adds an event<\/li>\n\n\n\n<li>Receive notifications when they are informed about being late to work<\/li>\n\n\n\n<li>Get notified when an employee has clocked in from the wrong location<\/li>\n\n\n\n<li>Receive notifications when they are informed about missing a clock-out record<\/li>\n<\/ul>\n\n\n\n<p>Follow these steps to enable notifications:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From <strong>Dashboard<\/strong><\/li>\n\n\n\n<li>Click on your name<\/li>\n\n\n\n<li>Select the <strong>Settings <\/strong>submenu<\/li>\n\n\n\n<li>Go to <strong>Permissions and notification<\/strong><\/li>\n\n\n\n<li>Check the box <strong>For approved or rejected events<\/strong><\/li>\n\n\n\n<li>Check the box next to the relevant team(s) to receive notifications <strong>For events added in the team<\/strong> whenever an employee adds an event<\/li>\n\n\n\n<li>Check the box next to the relevant team(s) to receive notifications <strong>For partially approved events<\/strong> in the team<\/li>\n\n\n\n<li>Check the box to <strong>Notify current user when he\u2019s late for work<\/strong><\/li>\n\n\n\n<li>Check the box to <strong>Notify current user when he checked from the wrong location<\/strong><\/li>\n\n\n\n<li>Check the box to <strong>Notify current user when he didn&#8217;t check out<\/strong><\/li>\n\n\n\n<li>Set the <strong>Late for work wait time<\/strong><\/li>\n\n\n\n<li>Choose whether to receive <strong>Attendance notifications<\/strong> <strong>via <\/strong>the app, email, or both<\/li>\n\n\n\n<li>Enter your <strong>email address<\/strong> to receive notifications<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-important-2\"><em>Important!<\/em><\/h3>\n\n\n\n<p><em>The administrator can select all teams within the company.<\/em><\/p>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-10 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"1113\" data-id=\"91039\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-the-Administrator.jpg\" alt=\"\" class=\"wp-image-91039\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-the-Administrator.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-the-Administrator-300x278.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-the-Administrator-1024x950.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-the-Administrator-768x712.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-the-Administrator-696x646.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-the-Administrator-1068x991.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-notifications-for-team-leaders\">Notifications for Team Leaders<\/h3>\n\n\n\n<p>For the <strong>team leader<\/strong> user category, notifications can be activated by themselves, the team leader of their team, or by administrators.<\/p>\n\n\n\n<p>The team leader can enable the following types of notifications:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Receive notifications whenever an event they added is approved or rejected<\/li>\n\n\n\n<li>Get notified whenever an employee adds an event<\/li>\n\n\n\n<li>Receive alerts when an employee is late for work<\/li>\n\n\n\n<li>Get notified when an employee clocks in from the wrong location<\/li>\n<\/ul>\n\n\n\n<p>Follow these steps to enable notifications:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the employee profile<\/li>\n\n\n\n<li>Click on the <strong>Settings <\/strong>menu<\/li>\n\n\n\n<li>Click on <strong>Permissions and notifications<\/strong><\/li>\n\n\n\n<li>Check the box <strong>For approved or rejected events<\/strong><\/li>\n\n\n\n<li>Check the box next to the relevant team(s) to receive notifications <strong>For events added to the team<\/strong> whenever an employee who is a member of the team adds an event<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-important-3\"><em>Important!<\/em><\/h3>\n\n\n\n<p><em>The team leader can select only the team(s) they manage.<\/em><\/p>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-11 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"667\" data-id=\"91041\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Team-Leaders.jpg\" alt=\"\" class=\"wp-image-91041\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Team-Leaders.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Team-Leaders-300x167.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Team-Leaders-1024x569.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Team-Leaders-768x427.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Team-Leaders-696x387.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Notifications-for-Team-Leaders-1068x594.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-delete-deactivate-employees-in-the-hriflow\">How to Delete\/Deactivate Employees in the HRiFlow<\/h2>\n\n\n\n<p>Whether you have employees whose contracts have expired or employees added for testing purposes, you can delete or deactivate them.<\/p>\n\n\n\n<p>There are three methods for handling employees:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Deactivate Employees from Their Profile<\/li>\n\n\n\n<li>Suspend an Employment Contract<\/li>\n\n\n\n<li>Permanently Delete a User<\/li>\n<\/ul>\n\n\n\n<p>The difference between these options is that deactivating an employee preserves their past data, while permanently deleting a user removes them and all their data, with no option for recovery. If you deactivate an employee, you can reactivate them whenever necessary.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-inactivate-an-employee-from-their-profile\">How to Inactivate an Employee from their Profile<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click on the employee\u2019s profile<\/li>\n\n\n\n<li>Click <strong>Inactivate employee<\/strong><\/li>\n\n\n\n<li>Enter the <strong>Contract expire date<\/strong> (only if the contract has not expired)<\/li>\n\n\n\n<li>Click the <strong>Terminate employment contract<\/strong> button<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-12 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"1113\" data-id=\"91046\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Inactivate-an-Employee-from-Their-Profile.jpg\" alt=\"\" class=\"wp-image-91046\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Inactivate-an-Employee-from-Their-Profile.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Inactivate-an-Employee-from-Their-Profile-300x278.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Inactivate-an-Employee-from-Their-Profile-1024x950.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Inactivate-an-Employee-from-Their-Profile-768x712.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Inactivate-an-Employee-from-Their-Profile-696x646.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Inactivate-an-Employee-from-Their-Profile-1068x991.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-suspend-an-employment-contract\">How to Suspend an Employment Contract<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click on the employee\u2019s profile<\/li>\n\n\n\n<li>Click the <strong>Settings<\/strong> \u2013 <strong>Contracts<\/strong> button<\/li>\n\n\n\n<li>Scroll down to the <strong>Employment intervals<\/strong> section<\/li>\n\n\n\n<li>Select the <strong>End Date<\/strong><\/li>\n\n\n\n<li>Click the <strong>Add <\/strong>button<\/li>\n\n\n\n<li>Click the <strong>Save settings <\/strong>button<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-13 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"905\" data-id=\"113292\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-1.png\" alt=\"\" class=\"wp-image-113292\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-1.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-1-300x226.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-1-1024x772.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-1-768x579.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-1-557x420.png 557w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-1-80x60.png 80w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-1-696x525.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-1-1068x805.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"906\" data-id=\"113294\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-2.png\" alt=\"\" class=\"wp-image-113294\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-2.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-2-300x227.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-2-1024x773.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-2-768x580.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-2-556x420.png 556w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-2-80x60.png 80w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-2-696x525.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Suspend-Employment-Contracts-2-1068x806.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-permanently-delete-an-employee\">How to Permanently Delete an Employee<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>First, deactivate the employee (follow the steps outlined above)<\/li>\n\n\n\n<li>From the <strong>Employee&#8217;s<\/strong> menu<\/li>\n\n\n\n<li>Click on the <strong>Inactive Employees<\/strong> submenu<\/li>\n\n\n\n<li>Click the <strong>Delete <\/strong>button next to the employee you want to delete permanently<\/li>\n\n\n\n<li>Re-enter the employee\u2019s full name<\/li>\n\n\n\n<li>To finalize, click the <strong>Delete <\/strong>button<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-14 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"660\" data-id=\"91055\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Permanently-Delete-an-Employee.jpg\" alt=\"\" class=\"wp-image-91055\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Permanently-Delete-an-Employee.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Permanently-Delete-an-Employee-300x165.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Permanently-Delete-an-Employee-1024x563.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Permanently-Delete-an-Employee-768x422.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Permanently-Delete-an-Employee-696x383.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Permanently-Delete-an-Employee-1068x587.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-automatic-recalculation-of-vacation-days-upon-user-deactivation-activation\">Automatic Recalculation of Vacation Days upon User Deactivation\/Activation<\/h2>\n\n\n\n<p>When you suspend or reactivate a contract, the application automatically recalculates the remaining vacation days based on the period the employee was inactive.<\/p>\n\n\n\n<p>To make this adjustment, follow the steps below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the employee\u2019s profile, click on <strong>Settings<\/strong><\/li>\n\n\n\n<li>Access the <strong>Contracts <\/strong>submenu<\/li>\n\n\n\n<li>Go to the <strong>Employment intervals<\/strong> section<\/li>\n\n\n\n<li>Select the contract, then in the <strong>Effective until <\/strong>field, add or delete the date, as needed<\/li>\n\n\n\n<li>In the <strong>Modify the paid leave days for 2025<\/strong> field, select the desired number of days<\/li>\n\n\n\n<li>Click the <strong>Save <\/strong>button<\/li>\n\n\n\n<li>Finally, click <strong>Save settings<\/strong> to apply the changes<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-15 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"890\" data-id=\"112942\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-1.png\" alt=\"\" class=\"wp-image-112942\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-1.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-1-300x223.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-1-1024x759.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-1-768x570.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-1-566x420.png 566w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-1-80x60.png 80w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-1-696x516.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-1-1068x792.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1199px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"895\" data-id=\"112944\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-2.png\" alt=\"\" class=\"wp-image-112944\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-2.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-2-300x224.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-2-1024x764.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-2-768x573.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-2-563x420.png 563w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-2-80x60.png 80w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-2-696x519.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Automatic-Recalculation-of-Vacation-Days-2-1068x797.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-the-day-data-and-how-does-it-work\">What is the Day data, and How does it Work<\/h2>\n\n\n\n<p>The <strong>Day data<\/strong> page is designed for each user. It lets you view your employees&#8217; activities in one place for a specific day or period.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-does-this-page-include\">What does this page include?<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Add <\/strong>events button<\/li>\n\n\n\n<li><strong>Add Attendance<\/strong> button<\/li>\n\n\n\n<li>Actual attendance<\/li>\n\n\n\n<li><a href=\"https:\/\/hriflow.ro\/en\/documentation\/work-schedule\/\">Work schedule<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/hriflow.ro\/en\/documentation\/events\/\">Events<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-actions-can-you-perform-on-this-page\">What actions can you perform on this page?<\/h3>\n\n\n\n<p>In addition to having all the information about your employee\u2019s activity in one place, you can <strong>add<\/strong>, <strong>edit<\/strong>, or <strong>modify <\/strong>these details directly from this page.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-access-the-day-data-page\">How to Access the Day data Page<\/h3>\n\n\n\n<p>You can access this page in two ways:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From each employee&#8217;s profile<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-16 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"660\" data-id=\"91059\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page.jpg\" alt=\"\" class=\"wp-image-91059\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-300x165.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-1024x563.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-768x422.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-696x383.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-1068x587.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the <strong>Timesheet <\/strong>report with the <strong>Live Attendance <\/strong>data source<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-17 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"715\" data-id=\"91063\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-1.jpg\" alt=\"\" class=\"wp-image-91063\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-1.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-1-300x179.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-1-1024x610.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-1-768x458.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-1-696x415.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Access-the-Day-Data-Page-1-1068x636.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-user-workload-in-hriflow\">User workload in HRiFlow<\/h2>\n\n\n\n<p>The application includes the option to set the user&#8217;s workload. This can be done through two simple methods.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-set-the-employee-s-workload\">How to Set the Employee&#8217;s Workload<\/h3>\n\n\n\n<p>You can set the workload manually or via an import\/update file. Here are the steps for both methods.<\/p>\n\n\n\n<p>Manual Workload Setting:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the employee&#8217;s profile, click on <strong>Settings<\/strong><\/li>\n\n\n\n<li>Go to the <strong>Contracts<\/strong><\/li>\n\n\n\n<li>At the bottom of the page, next to the intervals, click on the box for <strong>Workload<\/strong><\/li>\n\n\n\n<li>Select the user&#8217;s workload<\/li>\n\n\n\n<li>Then, click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-18 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"790\" data-id=\"91072\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-1.jpg\" alt=\"\" class=\"wp-image-91072\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-1.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-1-300x198.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-1-1024x674.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-1-768x506.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-1-696x458.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-1-1068x703.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"660\" data-id=\"91073\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-2.jpg\" alt=\"\" class=\"wp-image-91073\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-2.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-2-300x165.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-2-1024x563.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-2-768x422.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-2-696x383.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Employees-Workload-2-1068x587.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<p>You can find the steps outlined above to update the employee workload using the import function.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-setting-up-workload-based-events\">Setting up Workload-Based Events<\/h3>\n\n\n\n<p>To ensure accurate timesheet calculations based on the workload, you must configure the events accordingly. Follow the steps below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the main menu, go to <strong>Settings<\/strong><\/li>\n\n\n\n<li>Navigate to the <strong>Event Types<\/strong> section<\/li>\n\n\n\n<li>Click <strong>Edit <\/strong>next to the relevant event (e.g., Paid leave events)<\/li>\n\n\n\n<li>In the field <strong>Event calculated by<\/strong> select one of the following options:\n<ul class=\"wp-block-list\">\n<li><strong>Working days workload<\/strong>: The event will only be calculated for weekdays (Monday to Friday), excluding weekends and public holidays<\/li>\n\n\n\n<li><strong>Daily workload<\/strong>: The event will be calculated for each day it is applied<\/li>\n\n\n\n<li><strong>Work schedule<\/strong>: The event will be calculated according to the work schedule for the applied days.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Finally, click the <strong>Save <\/strong>button<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-19 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"778\" data-id=\"91078\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Setting-Up-Workload-Based-Events.jpg\" alt=\"\" class=\"wp-image-91078\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Setting-Up-Workload-Based-Events.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Setting-Up-Workload-Based-Events-300x195.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Setting-Up-Workload-Based-Events-1024x664.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Setting-Up-Workload-Based-Events-768x498.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Setting-Up-Workload-Based-Events-696x451.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Setting-Up-Workload-Based-Events-1068x692.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-setting-the-schedule-according-to-the-user-s-norm\">Setting the Schedule According to the User&#8217;s Norm<\/h3>\n\n\n\n<p>Follow these steps to set up predefined shifts based on each workload. Afterwards, you will allocate these shifts to employees according to each user&#8217;s workload. The steps for setting up the work schedule can be found here.<\/p>\n\n\n\n<p>For quick and accurate work schedule planning, fill in the work norm for each employee in the notes field. The simplest way is to download an update file and copy the data from the norm column into the notes column. Upload the file and view the workload for each user.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-additional-explanations\">Additional Explanations<\/h3>\n\n\n\n<p><strong>Workload on Working Days<\/strong>: With this setting, the application will calculate the user&#8217;s workload hours for the event selected. Working days, in this case, are Monday through Friday, with Saturday, Sunday, and public holidays excluded. This setting is suitable for paid leave or any event that functions like leave, such as unpaid leave, maternity leave, or other events not counted on weekends<\/p>\n\n\n\n<p><strong>Daily Norm<\/strong>: With this setting, the application will calculate the event according to the user&#8217;s workload for each day it is set, regardless of whether it is a weekend or a public holiday. This setting is appropriate for events like Business Trips if your employees work weekends. For example, if employee &#8220;X&#8221; has a 6-hour workload and the event &#8220;Remote Work&#8221; is set, 6 hours per day will be calculated in the timesheet for each day the event is active<\/p>\n\n\n\n<p><strong>Work Schedule<\/strong>: With this setting, the application will consider the work schedule set for the event&#8217;s occurrence without considering the workload. This setting is suitable for events that are not dependent on the workload and where the number of hours may differ from the norm<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-set-the-language-for-a-user\">How to set the Language for a User<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click on the <strong>Settings <\/strong>menu from the employee&#8217;s profile (next to the <strong>Profile <\/strong>button)<\/li>\n\n\n\n<li>Click on the<strong> Account settings <\/strong>submenu<\/li>\n\n\n\n<li>In the <strong>Language <\/strong>section, choose the desired language<\/li>\n\n\n\n<li>To finalize, click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-20 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"751\" data-id=\"91082\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Language-for-a-User.jpg\" alt=\"\" class=\"wp-image-91082\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Language-for-a-User.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Language-for-a-User-300x188.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Language-for-a-User-1024x641.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Language-for-a-User-768x481.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Language-for-a-User-696x436.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-the-Language-for-a-User-1068x668.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-important-4\"><em>Important!<\/em><\/h3>\n\n\n\n<p><em>The account language is the language selected at the time the account was created.<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-add-a-note-to-a-user\">How to Add a Note to a User<\/h2>\n\n\n\n<p>This note will be displayed under the employee&#8217;s name in the Work Schedule panel. You can use this note to indicate the shift the user is working or other details that help differentiate them in the work schedule and general panel.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Access the employee&#8217;s profile<\/li>\n\n\n\n<li>Click on the <strong>Settings<\/strong> button (next to the <strong>Profile <\/strong>button)<\/li>\n\n\n\n<li>Click on <strong>Personal data<\/strong><\/li>\n\n\n\n<li>Fill in the <strong>User Note<\/strong> field<\/li>\n\n\n\n<li>Click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-21 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"801\" data-id=\"91088\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-a-Note-to-a-User.jpg\" alt=\"\" class=\"wp-image-91088\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-a-Note-to-a-User.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-a-Note-to-a-User-300x200.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-a-Note-to-a-User-1024x684.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-a-Note-to-a-User-768x513.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-a-Note-to-a-User-696x465.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Add-a-Note-to-a-User-1068x713.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<p>Another way to fill in this field is by using the <strong>Import<\/strong>\/<strong>Update <\/strong>file, where you can enter the notes in the designated column. The document can also include the user note using the corresponding placeholder.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-activate-the-simple-app-for-employees\">How to Activate the Simple App for Employees<\/h2>\n\n\n\n<p>The<strong> One Button Clock-In\/Out<\/strong> is a simplified version of the HRiFlow app. It consists of a single button that employees can click to record their check-in and check-out times. The app displays the recorded work hours in real-time.<\/p>\n\n\n\n<p>This option needs to be activated individually for each employee by following these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Access the employee&#8217;s profile<\/li>\n\n\n\n<li>Go to the <strong>Settings <\/strong>submenu \u2013 <strong>Account settings<\/strong><\/li>\n\n\n\n<li>In the field labelled <strong>Select mobile application type<\/strong>, choose the <strong>Simple application<\/strong> option<\/li>\n\n\n\n<li>Click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-22 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"751\" data-id=\"91092\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Activate-the-Simple-App-for-Employees.jpg\" alt=\"\" class=\"wp-image-91092\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Activate-the-Simple-App-for-Employees.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Activate-the-Simple-App-for-Employees-300x188.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Activate-the-Simple-App-for-Employees-1024x641.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Activate-the-Simple-App-for-Employees-768x481.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Activate-the-Simple-App-for-Employees-696x436.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Activate-the-Simple-App-for-Employees-1068x668.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<p>When logging into the app, employees will no longer see the Dashboard with their team members. Instead, they will only see the <strong>start<\/strong>\/<strong>stop <\/strong>and <strong>add location<\/strong> buttons. The other panels, such as <strong>Activity<\/strong>, <strong>Work Schedule<\/strong>, and <strong>Personal Profile<\/strong>, will remain unchanged.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-set-access-permissions-for-reports\">How to Set Access Permissions for Reports<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-enable-report-permissions-from-the-employee-profile\">How to Enable Report Permissions from the Employee Profile<\/h3>\n\n\n\n<p>HRiFlow allows you to set various permissions for reports. Below are the available permissions, along with explanations for each.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-access-to-all-reports\">Access to all Reports<\/h3>\n\n\n\n<p>This permission allows any employee to view and print reports for selected teams. It works at the team level, not at the user level. Follow these steps to grant this permission to an employee:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the <strong>General <\/strong>panel<\/li>\n\n\n\n<li>Click on the name of the employee you want to grant this permission to<\/li>\n\n\n\n<li>Click on <strong>Settings <\/strong>(from the menu within the employee&#8217;s profile)<\/li>\n\n\n\n<li>Go to the <strong>Permissions <\/strong>section<\/li>\n\n\n\n<li>Check the <strong>box <\/strong>next to the team(s) for which you want this employee to access the reports<\/li>\n\n\n\n<li>To finalize, click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-23 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"805\" data-id=\"91098\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-Access-Permissions-for-Reports.jpg\" alt=\"\" class=\"wp-image-91098\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-Access-Permissions-for-Reports.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-Access-Permissions-for-Reports-300x201.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-Access-Permissions-for-Reports-1024x687.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-Access-Permissions-for-Reports-768x515.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-Access-Permissions-for-Reports-696x467.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Set-Access-Permissions-for-Reports-1068x716.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<p>This setting is proper when a user with the team member category needs access to reports for different teams. Still, you want to designate them as something other than a team leader or administrator.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-enable-report-permissions-at-the-company-level\">How to Enable Report Permissions at the Company Level<\/h3>\n\n\n\n<p>This setting is beneficial when granting or restricting report viewing permissions for all employees.<\/p>\n\n\n\n<p>To add or restrict a user&#8217;s report viewing permissions, follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the main menu, click on <strong>Settings <\/strong>\u2013 <strong>Company <\/strong>\u2013<strong> Company Settings<\/strong><\/li>\n\n\n\n<li>In the <strong>Reports <\/strong>section, you&#8217;ll find four categories of permissions based on the types of users available in the application: Administrators, HR Team Leaders, Team Leaders, and Team Members<\/li>\n\n\n\n<li>In each user category section, check the type of report you want the user to have access to.<\/li>\n\n\n\n<li>To finalize, click <strong>Update information<\/strong><\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-24 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"667\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level.jpg\" alt=\"\" class=\"wp-image-91101\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-300x167.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-1024x569.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-768x427.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-696x387.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-1068x594.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"1086\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-1.jpg\" alt=\"\" class=\"wp-image-91105\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-1.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-1-300x272.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-1-1024x927.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-1-768x695.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-1-696x630.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/How-to-Enable-Report-Permissions-at-the-Company-Level-1-1068x967.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-exclude-from-reports\">Exclude from Reports<\/h3>\n\n\n\n<p>This permission will hide the employee from reports (ideal for accountants if you want to give them access to the application without them being displayed in timesheets or other HR reports). Follow these steps to grant this permission to an employee:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From <strong>Dashboard<\/strong><\/li>\n\n\n\n<li>Click on the name of the employee to whom you want to grant this permission<\/li>\n\n\n\n<li>Click on <strong>Settings <\/strong>in the employee&#8217;s profile menu<\/li>\n\n\n\n<li>Go to the <strong>Permissions and notifications<\/strong> section<\/li>\n\n\n\n<li>Check the box labeled <strong>Exclude from reports<\/strong><\/li>\n\n\n\n<li>To finalize, click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-25 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"647\" data-id=\"91108\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-1.jpg\" alt=\"\" class=\"wp-image-91108\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-1.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-1-300x162.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-1-1024x552.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-1-768x414.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-1-696x375.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-1-1068x576.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1201px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"670\" data-id=\"91110\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-2.jpg\" alt=\"\" class=\"wp-image-91110\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-2.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-2-300x168.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-2-1024x572.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-2-768x429.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-2-696x389.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Exclude-from-Reports-2-1068x596.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<p>This setting is mainly used for administrators who often should not appear in reports.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-reset-entry-limit-nbsp\">Reset Entry Limit&nbsp;<\/h2>\n\n\n\n<p>For real-time attendance users, a Reset Entry Limit configuration option is available at both the company and individual levels.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Reset Entry Limit at the Company Level<\/h3>\n\n\n\n<p>This setting can be found in the <strong>main menu<\/strong>, under <strong>\u201cSettings\u201d \u2013 \u201cRFID Devices\u201d<\/strong>, and applies to all company users. However, this general configuration will not affect employees who have a custom reset limit set individually.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Reset Entry Limit at the User Level<\/h3>\n\n\n\n<p>Unlike the company-level reset limit, which is restricted to <strong>24 hours<\/strong>, the individual user reset limit can be extended up to <strong>30 hours<\/strong>.<\/p>\n\n\n\n<p><strong>Example:<\/strong> If a <strong>26-hour<\/strong> limit is set and an employee with a <strong>08:00 \u2013 08:00<\/strong> schedule clocks in at <strong>08:00 AM<\/strong>, the reset button will not activate exactly at 24 hours, but according to the newly set limit. However, the application will still record the exit strictly within the <strong>24-hour<\/strong> limit, regardless of the clock-out time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How to Set a Reset Limit Over 24h<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Access the <strong>user profile<\/strong><\/li>\n\n\n\n<li>Click on the <strong>\u201cSettings\u201d<\/strong> button (next to \u201cProfile\u201d)<\/li>\n\n\n\n<li>Select the <strong>\u201cRFID\u201d<\/strong> submenu<\/li>\n\n\n\n<li>Choose the desired <strong>check-in reset limit<\/strong><\/li>\n\n\n\n<li>Click <strong>\u201cSave settings\u201d<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"942\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/reset-entry-limit-iflow-step-1.png\" alt=\"\" class=\"wp-image-105051\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/reset-entry-limit-iflow-step-1.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/reset-entry-limit-iflow-step-1-300x236.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/reset-entry-limit-iflow-step-1-1024x804.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/reset-entry-limit-iflow-step-1-768x603.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/reset-entry-limit-iflow-step-1-535x420.png 535w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/reset-entry-limit-iflow-step-1-696x546.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/reset-entry-limit-iflow-step-1-1068x838.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-event-permissions\">Event Permissions<\/h2>\n\n\n\n<p>HRiFlow allows you to set permissions for events. Below are the steps to do this.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-has-access-to-all-events\">Has access to all events<\/h3>\n\n\n\n<p>This permission grants an employee access to all events and the ability to view, add, edit, delete, approve, or reject their events and those of other employees. Follow these steps to grant this permission to an employee:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From <strong>Dashboard<\/strong><\/li>\n\n\n\n<li>Click on the name of the employee to whom you want to grant this permission<\/li>\n\n\n\n<li>Click on <strong>Settings<\/strong> in the employee&#8217;s profile menu<\/li>\n\n\n\n<li>Go to the <strong>Permissions and notification<\/strong> section<\/li>\n\n\n\n<li>Check the box labeled <strong>Has access to all events<\/strong><\/li>\n\n\n\n<li>To finalize, click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-26 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"677\" data-id=\"91113\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Has-access-to-all-events.jpg\" alt=\"\" class=\"wp-image-91113\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Has-access-to-all-events.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Has-access-to-all-events-300x169.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Has-access-to-all-events-1024x578.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Has-access-to-all-events-768x433.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Has-access-to-all-events-696x393.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Has-access-to-all-events-1068x603.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<p>This setting is used when a user needs access to all events across the company, but you want them to be defined just as a Team Member.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-event-addition-limitation\">Event Addition Limitation<\/h3>\n\n\n\n<p>Any type of event can be hidden to prevent it from being used by the company&#8217;s employees. To do this, follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click on <strong>Settings <\/strong>\u2013 <strong>Event Types<\/strong><\/li>\n\n\n\n<li>Next to the desired event, click the <strong>Edit <\/strong>button<\/li>\n\n\n\n<li>In the <strong>Permissions Settings <\/strong>section, you can check the boxes next to <strong>Team Leaders <\/strong>or <strong>Team Members<\/strong> to allow them to <strong>Add <\/strong>or <strong>View <\/strong>events<\/li>\n\n\n\n<li>Click <strong>Save<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-27 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"660\" data-id=\"91116\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-1.jpg\" alt=\"\" class=\"wp-image-91116\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-1.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-1-300x165.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-1-1024x563.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-1-768x422.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-1-696x383.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-1-1068x587.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"673\" data-id=\"91117\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-2.jpg\" alt=\"\" class=\"wp-image-91117\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-2.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-2-300x168.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-2-1024x574.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-2-768x431.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-2-696x390.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Event-Addition-Limitation-2-1068x599.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-restricting-overlapping-events-on-a-date-interval\">Restricting Overlapping Events on a Date Interval<\/h3>\n\n\n\n<p>To restrict the use of two events concurrently, follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the <strong>Settings <\/strong>panel<\/li>\n\n\n\n<li>Go to the <strong>Event Types <\/strong>section<\/li>\n\n\n\n<li>Click <strong>Edit <\/strong>on a custom day-interval event that does not appear on the timesheet<\/li>\n\n\n\n<li>Check\/uncheck the option to <strong>Allow only one event per day<\/strong>. Once checked, this option will prevent another event on the same day within the selected date interval<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-28 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"670\" data-id=\"91122\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Restricting-Overlapping-Events-on-a-Date-Interval.jpg\" alt=\"\" class=\"wp-image-91122\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Restricting-Overlapping-Events-on-a-Date-Interval.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Restricting-Overlapping-Events-on-a-Date-Interval-300x168.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Restricting-Overlapping-Events-on-a-Date-Interval-1024x572.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Restricting-Overlapping-Events-on-a-Date-Interval-768x429.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Restricting-Overlapping-Events-on-a-Date-Interval-696x389.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Restricting-Overlapping-Events-on-a-Date-Interval-1068x596.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<p>Learn more about HRiFlow events by accessing this <a href=\"https:\/\/hriflow.ro\/en\/documentation\/events\/\">link<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-work-schedule-editing-permissions\">Work Schedule Editing Permissions<\/h2>\n\n\n\n<p>This permission allows any employee to edit the work schedule for any team, whether they are part of that team or not. Follow the steps below to grant this permission to your employees:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From <strong>Dashboard<\/strong><\/li>\n\n\n\n<li>Click on the name of the employee to whom you want to grant this permission<\/li>\n\n\n\n<li>Click on <strong>Settings <\/strong>in the employee&#8217;s profile menu<\/li>\n\n\n\n<li>Go to the <strong>Permissions and notification<\/strong> section<\/li>\n\n\n\n<li>Select the teams for which this employee has the right to edit the work schedule<\/li>\n\n\n\n<li>To finalize, click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-29 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"674\" data-id=\"91126\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Work-Schedule-Editing-Permissions.jpg\" alt=\"\" class=\"wp-image-91126\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Work-Schedule-Editing-Permissions.jpg 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Work-Schedule-Editing-Permissions-300x169.jpg 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Work-Schedule-Editing-Permissions-1024x575.jpg 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Work-Schedule-Editing-Permissions-768x431.jpg 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Work-Schedule-Editing-Permissions-696x391.jpg 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Work-Schedule-Editing-Permissions-1068x600.jpg 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<p>This setting is used when you want a single employee to be able to edit the schedule of one or more teams.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-employees-can-modify-their-work-schedule-company-level-setting\">Employees can Modify their Work Schedule \u2013 Company-Level Setting<\/h3>\n\n\n\n<p>This permission grants all employees the right to edit their work schedule regardless of their user category. If you want employees to be able to set their work hours, follow the steps below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the main menu, go to <strong>Settings <\/strong>\u2013 <strong>Company<\/strong><\/li>\n\n\n\n<li>Click on the <strong>Company settings <\/strong>submenu<\/li>\n\n\n\n<li>Check the box for <strong>Employees can edit their work schedule<\/strong><\/li>\n\n\n\n<li>Then click <strong>Update information<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-30 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"803\" data-id=\"91134\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-1.png\" alt=\"\" class=\"wp-image-91134\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-1.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-1-300x201.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-1-1024x685.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-1-768x514.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-1-696x466.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-1-1068x715.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-employees-can-modify-their-work-schedule-setting-from-the-employee-profile\">Employees can Modify their Work Schedule \u2013 Setting from the Employee Profile<\/h3>\n\n\n\n<p>This permission grants all employees the right to edit their work schedule regardless of their user category. If you want employees to be able to set their work hours, follow the steps below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From <strong>Dashboard<\/strong><\/li>\n\n\n\n<li>Click on the name of the employee to whom you want to grant this permission<\/li>\n\n\n\n<li>Click on <strong>Settings <\/strong>in the employee&#8217;s profile menu<\/li>\n\n\n\n<li>Go to the <strong>Permissions and notification<\/strong> section<\/li>\n\n\n\n<li>Check the box for <strong>The employee can edit his own work schedule<\/strong><\/li>\n\n\n\n<li>To finalize, click <strong>Save settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-31 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-full td-article-img-border td-article-img-bottom\" style=\"max-width:1200px;margin-bottom:50px\"><img decoding=\"async\" width=\"1200\" height=\"802\" data-id=\"91136\" src=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-2.png\" alt=\"\" class=\"wp-image-91136\" srcset=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-2.png 1200w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-2-300x201.png 300w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-2-1024x684.png 1024w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-2-768x513.png 768w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-2-696x465.png 696w, https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/08\/Employees-Can-Modify-Their-Work-Schedule-2-1068x714.png 1068w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/figure>\n","protected":false},"excerpt":{"rendered":"<p>How to Add new Positions How to Add new Employees Updating Employees There are two ways to update employees in HRiFlow: How to update employees using the Import employees File You can use the import file to add new employees, update existing ones, or simultaneously. The application indicates which users will be updated and which [&hellip;]<\/p>\n","protected":false},"author":17,"featured_media":125220,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[22],"tags":[1537],"class_list":{"0":"post-90986","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-documentation","8":"tag-ghid_nou_bun_en"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.8 (Yoast SEO v24.8) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Employees - HRiFlow<\/title>\n<meta name=\"description\" content=\"In this article, you&#039;ll learn about the features of the employee settings in the HRiFlow app and how to use them efficiently.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/hriflow.ro\/en\/documentation\/employees\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Employees\" \/>\n<meta property=\"og:description\" content=\"In this article, you&#039;ll learn about the features of the employee settings in the HRiFlow app and how to use them efficiently.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/hriflow.ro\/en\/documentation\/employees\/\" \/>\n<meta property=\"og:site_name\" content=\"HRiFlow\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/HRiFlow\/\" \/>\n<meta property=\"article:author\" content=\"https:\/\/www.facebook.com\/HRiFlow\" \/>\n<meta property=\"article:published_time\" content=\"2024-08-28T09:52:33+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-09-29T10:41:48+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/07\/documente-ghid-iflow.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"800\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Echipa editorial\u0103 HRiFlow\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@HRiFlow\" \/>\n<meta name=\"twitter:site\" content=\"@HRiFlow\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"iFlow Editorial Team\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"31 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/hriflow.ro\/en\/documentation\/employees\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/hriflow.ro\/en\/documentation\/employees\/\"},\"author\":{\"name\":\"Echipa editorial\u0103 HRiFlow\",\"@id\":\"https:\/\/hriflow.ro\/en\/#\/schema\/person\/f5e3c95673575f84e16e817d9250fbe9\"},\"headline\":\"Employees\",\"datePublished\":\"2024-08-28T09:52:33+00:00\",\"dateModified\":\"2025-09-29T10:41:48+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/hriflow.ro\/en\/documentation\/employees\/\"},\"wordCount\":3860,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/hriflow.ro\/en\/#organization\"},\"image\":{\"@id\":\"https:\/\/hriflow.ro\/en\/documentation\/employees\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/hriflow.ro\/wp-content\/uploads\/2024\/07\/documente-ghid-iflow.jpg\",\"keywords\":[\"ghid_nou_bun_en\"],\"articleSection\":[\"Documentation\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/hriflow.ro\/en\/documentation\/employees\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/hriflow.ro\/en\/documentation\/employees\/\",\"url\":\"https:\/\/hriflow.ro\/en\/documentation\/employees\/\",\"name\":\"Employees - 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