{"id":25496,"date":"2020-10-14T12:37:12","date_gmt":"2020-10-14T09:37:12","guid":{"rendered":"https:\/\/hriflow.ro\/?p=25496"},"modified":"2025-09-09T08:54:01","modified_gmt":"2025-09-09T05:54:01","slug":"iflow-using-custom-fields-to-complete-documents","status":"publish","type":"post","link":"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/","title":{"rendered":"iFlow &#8211; using custom fields to complete documents"},"content":{"rendered":"\n<p>All documents in HRiFlow can be customized with images, header and footer, and other information you need. In this article, I will explain how you can use custom fields so that documents contain the information you want, even if there are no predefined fields for them.<\/p>\n\n\n\n<p>You just need to follow 4 steps to have custom documents using fields.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Creating custom fields<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>From the Settings menu &#8211; Custom fields<\/li><li>Click on \u201cAdd fields\u201d<\/li><li>Complete the field name&nbsp;<\/li><li>Select the field type<\/li><li>Click \u201cSave\u201d<\/li><\/ul>\n\n\n\n<p>*Repeat this action for every field you need.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Complete the custom fields<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Access each user\u2019s profile<\/li><li>Click on \u201cCustom fields\u201d &#8211; from their profile<\/li><li>Fill in the fields and click on \u201cUpdate information\u201d<\/li><\/ul>\n\n\n\n<p>*Repeat this action for every user.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3. Setting the custom fields on documents<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>From Settings &#8211; Document templates<\/li><li>Click on \u201cAdd document\u201d<\/li><li>Either select Empty template (and you add the document) &#8211; or you choose a preexisting document from the list<\/li><li>Click on \u201cSubmit\u201d<\/li><li>In the template, click in the area you want to add a new placeholder<\/li><li>Click on \u201cPlaceholder\u201d form the editing menu for the template<\/li><li>From the list, choose the placeholder that has the same name as the custom field you created<\/li><\/ul>\n\n\n\n<p>*Repeat this process for every template.<\/p>\n\n\n\n<p>**If you wish to create a new template for \u201cRequest for a paid leave\u201d (for example), that needs to be generated based on an event in the app, you will need to follow these steps beforehand:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">4. Settings a template on an event<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>From Settings &#8211; Event types<\/li><li>Click on \u201cEdit\u201d for the event you want to change the template<\/li><li>In the new window that opens, click on Document and select the template you need<\/li><li>Click \u201cSave\u201d<\/li><\/ul>\n\n\n\n<p>Example:<\/p>\n\n\n\n<p>Maybe you are asking yourself how can these custom fields help you. Please, read this example, for an overview of the situation:<\/p>\n\n\n\n<p>If the teams working in your company have legal representatives, then you will create a custom field called \u201cLegal representative\u201d, complete the information in each user\u2019s profile. Afterward, in documents for the legal representative, you will select and set the placeholder you created. After this moment, in each document generated for your employees, you will see the right information that you set.<\/p>\n\n\n\n<p>For any additional information, you can always access our <a href=\"https:\/\/hriflow.ro\/en\/documentation\/\" target=\"_blank\" rel=\"noreferrer noopener\">user\u2019s guide<\/a>. Also, you can contact us at <a href=\"mailto:contact@hriflow.ro\">contact@hriflow.ro<\/a> or on the chat within the app. We are here to help you and make your HRiFlow experience better.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>All documents in HRiFlow can be customized with images, header and footer, and other information you need. In this article, I will explain how you can use custom fields so that documents contain the information you want, even if there are no predefined fields for them. You just need to follow 4 steps to have [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":25497,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[28,1547],"tags":[],"class_list":{"0":"post-25496","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-blog-en","8":"category-hriflow-information"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.8 (Yoast SEO v24.8) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>iFlow - using custom fields to complete documents - HRiFlow<\/title>\n<meta name=\"description\" content=\"Learn how easily you can personalize documents in HRiFlow. All the documents you need for your employees can be automatically generated.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"iFlow - using custom fields to complete documents\" \/>\n<meta property=\"og:description\" content=\"Learn how easily you can personalize documents in HRiFlow. All the documents you need for your employees can be automatically generated.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/\" \/>\n<meta property=\"og:site_name\" content=\"HRiFlow\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/HRiFlow\/\" \/>\n<meta property=\"article:author\" content=\"https:\/\/www.facebook.com\/HRiFlow\" \/>\n<meta property=\"article:published_time\" content=\"2020-10-14T09:37:12+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-09-09T05:54:01+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/hriflow.ro\/wp-content\/uploads\/2020\/10\/custom-fields.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"660\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Iulia S.\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@HRiFlow\" \/>\n<meta name=\"twitter:site\" content=\"@HRiFlow\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Iulia S.\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/\"},\"author\":{\"name\":\"Iulia S.\",\"@id\":\"https:\/\/hriflow.ro\/en\/#\/schema\/person\/5e4071a998c019c71cabed3bb17a1006\"},\"headline\":\"iFlow &#8211; using custom fields to complete documents\",\"datePublished\":\"2020-10-14T09:37:12+00:00\",\"dateModified\":\"2025-09-09T05:54:01+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/\"},\"wordCount\":417,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/hriflow.ro\/en\/#organization\"},\"image\":{\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/hriflow.ro\/wp-content\/uploads\/2020\/10\/custom-fields.jpg\",\"articleSection\":[\"Blog\",\"HRiFlow Information\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/\",\"url\":\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/\",\"name\":\"iFlow - using custom fields to complete documents - HRiFlow\",\"isPartOf\":{\"@id\":\"https:\/\/hriflow.ro\/en\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/hriflow.ro\/en\/blog-en\/iflow-using-custom-fields-to-complete-documents\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/hriflow.ro\/wp-content\/uploads\/2020\/10\/custom-fields.jpg\",\"datePublished\":\"2020-10-14T09:37:12+00:00\",\"dateModified\":\"2025-09-09T05:54:01+00:00\",\"description\":\"Learn how easily you can personalize documents in HRiFlow. 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