- \n
- From the main menu Reports<\/strong><\/li>\n\n\n\n
- Click on the report you want to<\/li>\n<\/ul>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/How-to-acces-reports.png\")
<\/figure>\n<\/figure>\n\n\n\nHow to customize, download, and print reports<\/h2>\n\n\n\n
Open the required report and click on the Settings <\/strong>button. Check the box corresponding to the value you want to display, and Uncheck the box for the value you do not want to display.<\/p>\n\n\n\n
Click the Print <\/strong>button to print the report directly, and click the Download <\/strong>button to save the report to your device.<\/p>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/How-to-customize-download-and-print-reports.png\")
<\/figure>\n<\/figure>\n\n\n\nTimesheet report<\/h2>\n\n\n\n
The collective attendance sheet in HRiFlow is automatically filled out using Planning <\/strong>and Live attendance<\/strong>.<\/p>\n\n\n\n
Timesheet \u2013 Planning<\/h3>\n\n\n\n
The Planning <\/strong>section displays employees’ working hours based on the work schedule planned at the company level.<\/p>\n\n\n\n
Updates are made based on added events; each event is shown with its corresponding symbol. If an event is not approved, the cells corresponding to its time interval will be marked with a warning symbol. This symbol includes a link to the respective event for easy review.<\/p>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Timesheet-report-Planning.png\")
<\/figure>\n<\/figure>\n\n\n\nTimesheet \u2013 Live Attendance<\/h3>\n\n\n\n
The Live attendance<\/strong><\/a> section displays employees’ working hours based on the time registration using clock-in\/clock-out buttons on a phone, PC, or RFID cards.<\/p>\n\n\n\n
Updates are made based on added events, and each event is shown with its corresponding symbol. If an event is not approved, the cells corresponding to its time interval will be marked with a warning symbol. This symbol includes a link to the respective event for easy review.<\/p>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Timesheet-report-Live-attendance.png\")
<\/figure>\n<\/figure>\n\n\n\nCustomizing the timesheet report<\/h2>\n\n\n\n
Planning data source<\/h3>\n\n\n\n
In this section, you can choose how the timesheet is generated. The data source options include:<\/p>\n\n\n\n
- \n
- Work schedule<\/strong> \u2013 the timesheet will be generated based on the planned work schedule<\/li>\n\n\n\n
- Work schedule + overtime<\/strong> \u2013 the timesheet will be calculated based on the work schedule, with overtime calculated according to the monthly workload<\/li>\n\n\n\n
- Predefined shifts<\/strong> \u2013 the timesheet will be generated based on the predefined work shifts, with symbols displayed instead of numbers for shifts<\/li>\n<\/ul>\n\n\n\n
Days view<\/h3>\n\n\n\n
- \n
- Total work hours<\/strong> \u2013 displays the total hours worked by employees per day<\/li>\n\n\n\n
- Check-in\/out hours<\/strong> \u2013 displays only arrival and departure times per day<\/li>\n\n\n\n
- Check-in\/out hours and Total work hours<\/strong> \u2013 displays both hours worked and arrival\/departure times per day<\/li>\n<\/ul>\n\n\n\n
Additional display settings by days<\/h3>\n\n\n\n
- \n
- Free day symbol<\/strong> \u2013 you can set a specific symbol for days without a work schedule (e.g., holidays or days off)<\/li>\n\n\n\n
- Time off and overtime<\/strong> \u2013 if this box is checked, overtime and appointments will be displayed in the timesheet<\/li>\n\n\n\n
- Split hours by days<\/strong> \u2013 hours spanning across days will be divided between the start and end days of the work schedule (Example: 22:00 \u2013 06:00 will be split into 2 hours for the start day and 6 hours for the end day)<\/li>\n\n\n\n
- Show total days instead of hours for paid leave and date interval events<\/strong> \u2013 in the columns with totals for events like Paid Leave\/Sick Leave\/Day Interval, the number of days will be displayed instead of the hours corresponding to those days<\/li>\n\n\n\n
- Show until current day<\/strong> \u2013 the timesheet will only be completed up to the current date; no future days will be displayed<\/li>\n\n\n\n
- Permanently display total columns for all events<\/strong> \u2013 total columns for events will be displayed regardless of whether employees have events or not<\/li>\n<\/ul>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Customizing-timesheet-report-1.png\")
<\/figure>\n<\/figure>\n\n\n\nShow on report<\/h3>\n\n\n\n
In this section, you can choose additional values to be displayed in the timesheet report, such as:<\/p>\n\n\n\n
- \n
- Address<\/li>\n\n\n\n
- Bank account<\/li>\n\n\n\n
- Birth date<\/li>\n\n\n\n
- City<\/li>\n\n\n\n
- Cost center<\/li>\n\n\n\n
- County<\/li>\n\n\n\n
- Department<\/li>\n\n\n\n
- E-mail<\/li>\n\n\n\n
- The employment contract expiration date<\/li>\n\n\n\n
- Employment contract number<\/li>\n\n\n\n
- Employment date<\/li>\n\n\n\n
- Health insurance company<\/li>\n\n\n\n
- ID card expire date<\/li>\n\n\n\n
- ID card issue date<\/li>\n\n\n\n
- ID card issued by<\/li>\n\n\n\n
- ID card number<\/li>\n\n\n\n
- Internal number<\/li>\n\n\n\n
- Job title<\/li>\n\n\n\n
- Phone number<\/li>\n\n\n\n
- RFID tag<\/li>\n\n\n\n
- RFID tag 2<\/li>\n\n\n\n
- Section<\/li>\n\n\n\n
- Social security number<\/li>\n\n\n\n
- Team<\/li>\n\n\n\n
- Team leader<\/li>\n\n\n\n
- Workload<\/li>\n<\/ul>\n\n\n\n
To display any of these details in the timesheet, simply check the box next to the value and click Save<\/strong>.<\/p>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Customizing-timesheet-report-2.png\")
<\/figure>\n<\/figure>\n\n\n\nExample:<\/strong><\/em><\/p>\n\n\n\n
If you want to display the internal number and the job title in the timesheet in addition to the employee’s name, check the boxes next to Internal numer<\/strong> or Job title<\/strong>, then click Save<\/strong>.<\/em><\/p>\n\n\n\n
Total worked\/schedule\/overtime hours<\/h3>\n\n\n\n
This section of the Settings<\/strong> \u2014 Timesheet <\/strong>menu represents the total hours worked by an employee, including time off and regular hours. You can make multiple selections based on what you want to display in the timesheet.<\/p>\n\n\n\n
Below, you will find explanations for the selections as a result of the intersections between rows and columns:<\/p>\n\n\n\n
Total (across the entire 24-hour period):<\/p>\n\n\n\n
- \n
- Row Total + Column Total<\/strong> = Total hours (represents the total hours worked)<\/li>\n\n\n\n
- Row Total + Column Working Day<\/strong> = Total hours working day (represents the total hours worked on a working day)<\/li>\n\n\n\n
- Row Total + Column Weekend<\/strong> = Total hours weekend (represents the total hours worked on the weekend)<\/li>\n\n\n\n
- Row Total + Column Holiday <\/strong>= Total hours holiday (represents the total hours worked on a holiday)<\/li>\n<\/ul>\n\n\n\n
Day Shift (06:00 \u2013 22:00):<\/p>\n\n\n\n
- \n
- Row Day Hours + Column Total<\/strong> = Total hours (represents the total hours worked during the day)<\/li>\n\n\n\n
- Row Day Hours + Column Working Day<\/strong> = Total working hours (represents the total hours worked during the day on a working day)<\/li>\n\n\n\n
- Row Day Hours + Column Weekend <\/strong>= Total weekend hours (represents the total hours worked during the day on the weekend)<\/li>\n\n\n\n
- Row Day Hours + Column Holidays<\/strong> = Total holiday hours (represents the total hours worked during the day on a holiday)<\/li>\n<\/ul>\n\n\n\n
Night Shift (22:00 \u2013 06:00):<\/p>\n\n\n\n
- \n
- Row Night Hours + Column Total<\/strong> = Total night hours (represents the total hours worked at night)<\/li>\n\n\n\n
- Row Night Hours + Column Working Day<\/strong> = Total working night hours (represents the total hours worked at night on a working day)<\/li>\n\n\n\n
- Row Night Hours + Column Weekend<\/strong> = Total weekend night hours (represents the total hours worked at night on the weekend)<\/li>\n\n\n\n
- Row Night Hours + Column Holiday<\/strong> = Total holiday night hours (represents the total hours worked at night on a holiday)<\/li>\n<\/ul>\n\n\n\n
Example:<\/strong><\/em><\/p>\n\n\n\n
If you want the timesheet to show: the total of all worked hours, the hours an employee worked at night on weekends, and the hours worked during the day on public holidays, you will make the following selections:<\/em><\/p>\n\n\n\n
- \n
- For the total worked hours, select the box at the intersection of the Total <\/strong>row and Total <\/strong>column<\/em><\/li>\n\n\n\n
- For the hours worked at night on weekends, select the box at the intersection of the Night hours<\/strong> row and Weekend <\/strong>column<\/em><\/li>\n\n\n\n
- For the hours worked during the day on public holidays, select the box at the intersection of the Day hours<\/strong> row and Holidays <\/strong>column<\/em><\/li>\n<\/ul>\n\n\n\n
OR<\/em><\/strong><\/p>\n\n\n\n
If an employee has 2 hours of overtime and 1 hour of time off, the timesheet will display 1 hour of overtime.<\/em><\/p>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Customizing-timesheet-report-3.png\")
<\/figure>\n<\/figure>\n\n\n\nTotal columns options<\/h3>\n\n\n\n
To display total columns in the report, check the box next to Show totals columns<\/strong>.<\/p>\n\n\n\n
For public holidays on weekends:<\/p>\n\n\n\n
- \n
- Both columns<\/strong> \u2013 Added to both columns<\/li>\n\n\n\n
- Weekend column<\/strong> \u2013 Added only to the weekend column<\/li>\n\n\n\n
- Public holidays column<\/strong> \u2013 Added only to the public holidays column<\/li>\n\n\n\n
- Excluded <\/strong>– Excluded from all columns<\/li>\n<\/ul>\n\n\n\n
For public holidays on weekdays:<\/p>\n\n\n\n
- \n
- Both columns<\/strong> \u2013 Added to both columns<\/li>\n\n\n\n
- Week days column<\/strong> \u2013 Added only to the week days column<\/li>\n\n\n\n
- Public holidays column<\/strong> \u2013 Added only to the public holidays column<\/li>\n\n\n\n
- Excluded <\/strong>– Excluded from all columns<\/li>\n<\/ul>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Customizing-timesheet-report-4.png\")
<\/figure>\n<\/figure>\n\n\n\nOther options<\/h3>\n\n\n\n
In this section, you will find two settings: one for displaying negative values in the timesheet and one for medical leave, where you can select a Symbol <\/strong>to be displayed on all medical leaves.<\/p>\n\n\n\n
As its name suggests, the Hide negative values<\/strong> option will prevent negative values from being displayed in the timesheet report when checked.<\/p>\n\n\n\n
The Group other leave<\/strong> option helps when you don\u2019t want medical leaves displayed with different symbols in the timesheet. Thus, the legend is shortened, and all medical leaves will be displayed with your chosen symbol.<\/p>\n\n\n\n
Attention!<\/em><\/h4>\n\n\n\n
The Group other leave<\/strong> settings will not affect compensation codes; it only influences the display in the timesheet. These are added to the application based on the compensation code, and requests and certificates are filled out with that code.<\/em><\/p>\n\n\n\n
Print settings<\/h3>\n\n\n\n
Here, you can select the settings for printing the timesheet:<\/p>\n\n\n\n
- \n
- Show table header on every print page<\/strong> \u2013 If you check this setting, the table header will be printed on every page. The table header will only be printed on the first page if left unchecked<\/li>\n\n\n\n
- Number of rows visible on the first page<\/strong> \u2013 This setting allows you to insert a break on the first page after the desired number of rows. The variable information size on the first page helps you adjust the table to fit the necessary print format perfectly<\/li>\n\n\n\n
- Number of rows visible on subsequent pages<\/strong>\u2013 This setting allows you to choose how many rows are printed on each page<\/li>\n<\/ul>\n\n\n\n
![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Customizing-timesheet-report-5.png\")
<\/figure>\n\n\n\nLive attendance round options<\/h3>\n\n\n\n
This setting is intended for users who use live attendance. You can decide whether start or end times are rounded up or down, with rounding occurring in 30 minute increments.<\/p>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Customizing-timesheet-report-6.png\")
<\/figure>\n<\/figure>\n\n\n\nDisplay total columns for events<\/h3>\n\n\n\n
Here, you have a column for totals for each event, which is calculated automatically. You can select events for which you do not want the total column to be displayed in the Timesheet report, and you can choose events available at the company level.<\/p>\n\n\n\n
All you need to do to exclude one from the report is uncheck the box next to it.<\/p>\n\n\n\n
Footer text<\/h3>\n\n\n\n
In this section, you can edit the footer text of the downloaded report. <\/p>\n\n\n\n
You have two custom text options that will appear on the right and left sides of the table.<\/p>\n\n\n\n
Employee options<\/h3>\n\n\n\n
In this section, you can check to include suspended employees in the timesheet.<\/p>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Customizing-timesheet-report-7.png\")
<\/figure>\n<\/figure>\n\n\n\nTimesheet freezing<\/h2>\n\n\n\n
You will find the Freezing <\/strong>button on the right side of the timesheet report.<\/p>\n\n\n\n
By freezing the timesheet month, you save a fixed version of the data for a specific month \u2013 a state of the timesheet<\/strong> that can be accessed later for review or comparison.<\/p>\n\n\n\n
This functionality is helpful for:<\/p>\n\n\n\n
- \n
- Archiving a closed month<\/li>\n\n\n\n
- Maintaining a clear history<\/li>\n\n\n\n
- Checking for any changes made after the initial state<\/li>\n<\/ul>\n\n\n\n
How to freeze a timesheet state:<\/p>\n\n\n\n
- \n
- Click on the Freezing <\/strong>button in the timesheet report<\/li>\n\n\n\n
- A panel will open on the right side<\/li>\n\n\n\n
- Click on Add frozen state<\/strong><\/li>\n\n\n\n
- Enter a meaningful name for this state<\/li>\n\n\n\n
- Click on the Add <\/strong>button to save the frozen timesheet state<\/li>\n\n\n\n
- If you want to view a previously frozen report, click on the Freezing button and select the desired report from the list<\/li>\n<\/ul>\n\n\n\n
Managing frozen states:<\/p>\n\n\n\n
- \n
- You can create multiple frozen states, depending on your needs<\/li>\n\n\n\n
- After saving, you can edit the name of the state using the Edit <\/strong>button<\/li>\n\n\n\n
- The history is automatically saved: who added the state and when<\/li>\n\n\n\n
- If necessary, you can delete a frozen state using the Delete <\/strong>button<\/li>\n<\/ul>\n\n\n\n
\n ![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Freezing-state.png\")
<\/figure>\n<\/figure>\n\n\n\nFood coupons<\/h2>\n\n\n\n
How the report is completed<\/h3>\n\n\n\n
The Food coupons report <\/strong>is completed based on the allocated work schedule<\/strong><\/a> and employee events<\/strong><\/a>.<\/p>\n\n\n\n
- Click on the Freezing <\/strong>button in the timesheet report<\/li>\n\n\n\n
- Number of rows visible on the first page<\/strong> \u2013 This setting allows you to insert a break on the first page after the desired number of rows. The variable information size on the first page helps you adjust the table to fit the necessary print format perfectly<\/li>\n\n\n\n
- Week days column<\/strong> \u2013 Added only to the week days column<\/li>\n\n\n\n
- Weekend column<\/strong> \u2013 Added only to the weekend column<\/li>\n\n\n\n
- For the hours worked at night on weekends, select the box at the intersection of the Night hours<\/strong> row and Weekend <\/strong>column<\/em><\/li>\n\n\n\n
- Row Night Hours + Column Working Day<\/strong> = Total working night hours (represents the total hours worked at night on a working day)<\/li>\n\n\n\n
- Row Day Hours + Column Working Day<\/strong> = Total working hours (represents the total hours worked during the day on a working day)<\/li>\n\n\n\n
- Row Total + Column Working Day<\/strong> = Total hours working day (represents the total hours worked on a working day)<\/li>\n\n\n\n
- Row Total + Column Total<\/strong> = Total hours (represents the total hours worked)<\/li>\n\n\n\n
- Time off and overtime<\/strong> \u2013 if this box is checked, overtime and appointments will be displayed in the timesheet<\/li>\n\n\n\n
- Check-in\/out hours<\/strong> \u2013 displays only arrival and departure times per day<\/li>\n\n\n\n
- Work schedule + overtime<\/strong> \u2013 the timesheet will be calculated based on the work schedule, with overtime calculated according to the monthly workload<\/li>\n\n\n\n
- Click on the report you want to<\/li>\n<\/ul>\n\n\n\n
![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/Food-coupons-calculation-methods.png\")
<\/figure>\n<\/figure>\n\n\n\n![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/How-to-define-the-value-of-food-coupons-1.png\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/How-to-define-the-value-of-food-coupons-2.png\")
<\/figure>\n<\/figure>\n\n\n\n![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/How-to-choose-who-receives-food-coupons-1.png\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/hriflow.ro\/wp-content\/uploads\/2025\/02\/How-to-choose-who-receives-food-coupons-2.png\")
<\/figure>\n<\/figure>\n\n\n\n